Advancing Hybrid Workplaces with Office Desk Booking System

The office environment significantly changed as the years progressed. People often hear terms such as open space working, hot desking, and flexible working. However, this may not always be a one-size-fits-all concept, but surely worth trying. It is a mix of work focus, collaboration, and motivation fulfilled differently for each industry, team, or person.

To begin with this setup, team members must have access to relevant information anytime and anywhere. Additionally, it is expensive to add floor spaces within offices. Unused meeting rooms and desks are an unnecessary expense. Searching for an available workplace as your company grows is a major productivity killer, so look for an office desk booking system instead. Adopting and making it available to everyone helps save costs in the long run.

 What is Hot Desking?

 Hot desking is one way of applying the principles of flexible working. It means anyone can work at any vacant desk or seat in the office each day. It also creates a dynamic work environment with workspaces and huddle rooms designed for agile corporate culture.

 

·         Most team members don't need the same desk everyday all-day. Thus, in the traditional office setup, desks often remain unused for most parts of the day.

 

·         With hot desking, you will only use a desk when you need it.

 

·         Hot desk management software will help you create a simplified process for this setup and make the workflow smooth and easy.

 

·         With hot desking, you can minimize the number of workspaces in the office while introducing more diverse types of work areas. These can be quiet spaces, relaxation areas, creative areas, or spaces of different sizes.

 

·         Moreover, hot desking promotes collaboration and creativity by constantly dealing with various people each day. The changing environment stimulates creativity.

Here is why establishing a future wise workplace is more efficient with the right desk booking software:

Desk Reservation Software Helps in Adopting New Ways During the Covid19 Pandemic

 

The sudden outbreak of the current pandemic jeopardized everything, including businesses and office workers. It forced everyone to work from home. The office became a place to avoid. Thus, business leaders need to implement new ways of working. And even a few months after the peak of the pandemic, the situation is still uncertain.

 

In some areas of the world, the Covid cases seem to be decreasing, while it continues to increase in other countries. Because of this, many companies decided to remain closed to employees for extended periods. Others also find a way to get their people back into the office.

 

Even for the more traditional companies, hot desking and desk hoteling is an excellent way for them to get back in the office. With the right office hoteling app, you can implement flexible working simply and professionally. It helps you take social distancing and full capacity measures into account and ensure team member safety. The demand for desk booking solutions drastically increased at this time compared to the time before Covid19.

 

Hot Desk Reservation Systems Enable Team Members to Work Smart

Smart technology is a necessity in agile work environments. It helps you obtain insight into office space usage. By adopting the appropriate technology in the workplace, your team members can work faster, better, and smarter. It helps them to be consistently productive while focusing only on the things that matter.

 

Software used for office space desk booking dictates the overall success of the work setup.

·         Its features will allow users to book meeting rooms or desks and invite clients and visitors at any time.

·         All pieces of information come from one cloud-based system. Efficient software integrates with almost all existing IT systems in the office and connects with the organization's active directory.

·         The facility manager and business leaders can have direct insights into the occupancy of each space in the office.

Measuring is Knowing

Hot desk management is much easier with an app. Employers and facility managers can determine ahead which desks and spaces are available or not, considering the required social distance.

 

·         As employees can book their desired workspace in advance, you as the manager will know how many are coming in for each department or team.

·         You can also determine which days are the busiest in the week and which hours have the most people in a day.

·         Further, it helps you create different work shifts for teams, so they come at other times of the day.

With an office desk booking system, you can ensure that all team members will have a safe and comfortable workspace. Aside from that, you are sure to have a streamlined business process through modern technology and software. Thus, choosing which one to adopt in your office system is vital, as it significantly impacts your organization's success.